Privacy Policy
1. Data Controller
2. What Information We Collect
We may collect the following types of information from you:
– Personal Identification Information: Name, email address, phone number, postal address.
– Membership Information: Information related to your membership registration and participation in Institute activities.
– Usage Information: Data collected through cookies and similar tracking technologies, including your IP address, browser type, and pages visited on our website.
– Communication Data: Any information you provide in correspondence with us (e.g., inquiries, feedback).
3. How We Use Your Information
We use your personal data for the following purposes:
– Service Provision: To facilitate your membership, provide services, and allow you to participate in events or courses.
– Communication: To send newsletters, updates, and other information about the Institute’s activities, subject to your consent.
– Compliance: To comply with our legal obligations under UK and European laws, including GDPR.
– Improvement of Services: To understand how our visitors use our website and services and improve them accordingly.
4. Legal Basis for Processing
We process your personal information on the following lawful bases:
– Consent: Where you have provided your consent (e.g., subscription to our newsletters).
– Contractual Necessity: When processing is necessary for the performance of a contract (e.g. for memberships or course enrolments).
– Legitimate Interest: For purposes such as improving our services, provided that these interests do not override your privacy rights.
– Legal Obligation: To comply with applicable laws and regulatory requirements.
5. How We Share Your Information
We do not sell or rent your personal information. However, we may share your data with:
– Service Providers: Third-party providers assisting us with website hosting, communication, and data storage, who comply with GDPR standards.
– Partners and Affiliates: Trusted partners who may help deliver our courses and events.
– Legal and Regulatory Authorities: When required to comply with legal obligations.
6. International Data Transfers
Where necessary, we may transfer your data to countries outside the UK or European Economic Area (EEA). We will ensure adequate protection by using Standard Contractual Clauses or other safeguards as permitted by law.
7. Data Retention
We retain your personal data only as long as necessary for the purposes outlined in this Privacy Policy or to comply with legal obligations. You may request deletion of your personal data at any time by contacting us at [Your Institute Email].
8. Your Rights
Under the GDPR and UK data protection laws, you have the following rights:
– Access: Request a copy of your personal data.
– Rectification: Request correction of inaccurate or incomplete data.
– Erasure: Request deletion of your data, under certain conditions.
– Restriction: Request that we restrict processing of your data.
– Data Portability: Request that we transfer your data to another organization, where feasible.
– Objection: Object to processing based on our legitimate interests.
– Withdrawal of Consent: Withdraw your consent at any time for processing activities based on consent.
To exercise your rights, please contact us at the address at the bottom of this document.
9. Security
We implement appropriate security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, please note that no data transmission or storage method is completely secure.
10. Use of Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance user experience on our website. Like many websites, our website uses a small number of cookies. A cookie is a small file of letters and numbers that we put on your computer if you agree.
These cookies capture limited information about our website’s users and allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
The cookies we use are “analytical” cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our website works, for example by ensuring that users are finding what they are looking for easily. By using our website you accept the terms of our Privacy Policy. For general information about cookies, please visit www.allaboutcookies.org